How to become a Notary

Becoming a notary public involves several steps, each of which varies by jurisdiction but generally follows a similar process. A notary public is an official authorized to perform acts in legal affairs, particularly witnessing signatures on documents.

Step-by-Step Guide to Becoming a Notary Public

1. Research State Requirements: Each state in the U.S. has specific requirements for becoming a notary. It’s essential to start by researching the regulations in your state. This information is typically available on the state’s official government website or through the National Notary Association (NNA).
2. Meet Eligibility Requirements: Generally, candidates must be at least 18 years old, a legal resident of the state where they wish to become a notary, and have no felony convictions. Some states may have additional requirements, such as the ability to read and write English or being a U.S. citizen.
3. Complete an Application: Submit an application to your state’s commissioning authority, usually the Secretary of State. The application form can often be downloaded from the state’s website. You will need to provide personal information, pay an application fee, and in some cases, submit a photograph.
4. Take a Notary Course: Many states require aspiring notaries to complete a notary education course. These courses cover the duties and responsibilities of a notary public, state-specific laws, and best practices. Courses can be found online, in person, or through notary associations.
5. Pass the Notary Exam: Some states require a notary exam to ensure candidates understand their responsibilities and state laws. The exam may be administered online or in person and typically covers topics addressed in the notary course.
6. Get a Surety Bond: Many states require notaries to purchase a surety bond, which protects the public from any mistakes or misconduct by the notary. The bond amount varies by state, but typically ranges from $5,000 to $15,000.
7. Submit the Bond and Oath of Office: After obtaining the surety bond, you must file it with the appropriate county office, along with an oath of office. This step finalizes your notary commission.
8. Purchase Notary Supplies: You will need a notary seal or stamp and a notary journal. The seal is used to authenticate notarial acts, and the journal is used to record all notarial acts performed. These supplies can be purchased from various notary supply companies.
9. Start Performing Notarial Acts: Once you have received your notary commission certificate, you are authorized to begin performing notarial acts. It’s important to stay updated on state laws and best practices to ensure you perform your duties correctly and ethically.

Continuing Education and Renewal

Notaries often need to renew their commission periodically, usually every four years. Renewal typically involves submitting a renewal application, paying a fee, and in some states, completing a continuing education course. Staying informed about changes in notary laws and best practices through continuing education can help maintain your competence and credibility as a notary public.

Becoming a notary public is a process that requires careful attention to state-specific requirements and a commitment to ethical practices. By following these steps, you can achieve notary status and provide valuable services to your community.